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Important meet information for the Tri-County Conference Championship

Hello Pool Shark families,

I am sending out the meet information a day early. There is a lot of information here. If you have any questions, please reach out to myself, our coaches or any board member. 

If you ordered conference apparel, it is IN! I will have it at practices today and tomorrow, and also at the conference meet. 

I have attached a PDF to this email with detailed Meet procedures for the weekend. PLEASE take the time to read through it before Saturday morning. 

I have highlighted some key items below:

The Tri-County Conference Championship will be swam at our indoor pool at Sauk Prairie High School. 

  • The doors open at 7 am each day. Please check in with your coaches as soon as you arrive! Our warm-ups will be from 7:20-7:40 am both mornings. We have lanes 5-8 and will be splitting the pool with Mazomanie. There will be a meet break each day between the IM and breaststroke events. There will be two 20 minute warm up sessions during the meet break. We are in warm up session 1 and are in lanes 3 and 4. Listen carefully and pay attention to coaches for the afternoon warm up session. 
  • If there have been lineup changes after last Saturday, they may not show up on the website and app. The heat sheets at the meet will be accurate unless changes occur Saturday or Sunday morning. If a coach has told you about a change, that is what your swimmer is swimming. If you are not sure, please check with a coach. 
  • Heat Sheets and Admissions - There will be a $2.00 charge each day for each adult entering the facility. Programs and heat sheets will be available each day for $7.00 at the Admissions Table. On Sunday, Finals heat sheets can be purchased for $3.00 if you show your Saturday program. Sunday heat sheets without Conference program will be available for $5.00 each. Cash ONLY.
  • Thank you to everyone who signed up to volunteer! Please check in with me in our designated area in the gym 30 minutes before your shift for your lanyard and watches for timers. 
  • Everyone will be indoors - no outside team tents. Each team will have allocated space in the North gym to hang out and have their own space. Clerk of course calls will be made in the gym and we are planning to use the scoreboard as well to post what event we are calling. Pop-up tents will NOT be allowed anywhere in the school. You are allowed to bring lawn chairs into the gym, but they NEED to stay on the tarps.
  • Concessions and vendors will be located in the main hallway of the High School. They are asking that ALL FOOD stays in the designated area in the main hallway and not in the gym or mezzanine. Concessions will be taking cash, square or Venmo payments. Concessions open at 7:30 each day. 
  • There will be a few food trucks set up in the parking lot by the stadium each day. Please note there will NOT be speakers set up outside to hear announcements or calls for events. 
  • Clerk of Course will be located on the warm water pool deck area. All swimmers will be able to enter through 1 of the 4 glass doors at the entrance of the competition pool. 
  • Spectators will NOT be allowed on the deck this year - no single event viewing. Spectators MUST sit in the Mezzanine bleachers.
  • 8 and under 25 yard race events results - There are no touchpads on the non-block end of the pool for the 8 and under 25 yard events. There will be 2 timers and a timer using a plunger (part of the timing system) at the end of each lane. The times and places that come up on the scoreboard for these races are NOT official results. The middle time between the 2 timers and the plunger time will be taken as the official time and official picks. Official results will be posted as soon as they are able to post them. All other races that end on the block side of the pool will use the touchpads, timers, plunge and official picks for finishes. Most of the time, what is on the board will be correct for finishes, but in the event something malfunctions, backup policies will be used, and official results will be posted. 
  • Our indoor pool is a 25 yard pool. Most of the outdoor pools we swam in all summer were 25 meter pools. (including our outdoor pool) A yard pool is shorter than a meter pool, which means your swimmer's times should be much faster in the indoor pool this weekend. All swimmer times have been converted to yard times in the heat sheets. 
  • Remember Saturday is INDIVIDUAL events ONLY!! Sunday is a full meet with relays and top 16 individual finals. All races swam on Sunday score points for our team! If your swimmer is ONLY swimming relays, they do not need to come on Saturday, but are welcome to come and watch. They will need to come on Sunday for relays.
  • There will be a different theme each day! Saturday's team theme is HOLIDAYS and Sunday's all conference theme is SUPERHEROS! Come dressed in your favorite holiday and superhero costumes/attire to show some team and Tri-County conference spirit this weekend! (swimsuit underneath of course!)
  • Once your child is done swimming all the events they are signed up for, you may leave. If you are not sure, please ask a coach to be sure they are done swimming before you leave.
  • There will be an awards ceremony on Sunday at the completion of the meet where team and age group awards will be recognized. We encourage everyone to stick around if they are able to for this culminating event. 

I have attached a PDF to this email with detailed Meet procedures for the weekend. PLEASE take the time to read through it before Saturday morning.

Thank you for making it to the end of a very long email and for an amazing season so far! We can't wait to see what our Pool Sharks can do this weekend! 

Please let us know if you have any questions. GO POOL SHARKS!!

The Sauk Prairie Pool Sharks Board

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